We all are eager to get back to “normal,” but odds are, normal is further off than any of us want to admit.
And with many companies returning to the office, many are making up for lost time. After months of stagnant supply chains and ever-changing customer expectations, most industries have found themselves in a free fall.
So as more and more professionals get back to work, it’s become increasingly more apparent that in-person operations are a critical way of conducting business. Trade shows and conferences have always been a cornerstone in corporate markets, so how do we get back to the event floor?
Here’s how you can transform large-scale convention centers to safely host your next in-person event.
Keep the Distance
We’re starting with an obvious one. In accordance with CDC guidelines, social distancing is one of the best ways to minimize potential exposure and keep your guests safe. Standard 6″ floor decals are an efficient way to separate guests who might be waiting at registration desks or lined up in queues. Additionally, our team can install a wide range of semi-permanent structures that can redirect traffic throughout a venue. With one-way entrances and exits, you can have complete control over the guest experience.
Communication is Key
For any event, it’s important to prioritize clear communication. And especially when the health and safety of your attendees is at stake, it’s crucial that everyone is on the same page. Use large-format banners and print materials to help clearly label any mandatory protocols that impact all guests and staff. Other smaller handouts can be included in guests’ registration packets, detailing specific changes to conference schedules, capacity restrictions, and more.
Master the Art of Crowd-Management
Depending on the volume of guests you are anticipating at your event, make sure to have a clear understanding of your capacity restrictions. If you plan to host guests indoors, you might find yourself with additional limitations compared to those venues with outdoor accommodations. If your event includes breakout sessions or smaller groups, ensure that the designated spaces have enough room to comfortably (and safely) seat everyone.
If you require a formal check-in process, consider giving guests a certain time to visit the registration desk. This will help minimize any long lines and unnecessary queues. The same goes for help kiosks and guest services. If you are able to offer a remote or digital help center, try and redirect your attendees to use those options instead of in-person alternatives.
You might also choose to outfit your venue with additional safety measures. From temperature kiosks to hand sanitizer stations, our team can provide your event with the necessary infrastructure to keep guest safety at the forefront.
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