Planning for the Safe Return of In-Person Events

It’s no secret that the past few months have dramatically changed the events industry. And although many organizers have since moved to virtual or hybrid experiences, there’s clear demand for a safe return of in-person events.

Keep Guest Safety Top-of-Mind

Resuming in-person events will most likely include a variety of challenges, but it’s crucial that guest safety remains a top priority. Before any attendees arrive, it will be important to thoroughly and properly disinfect the venue. From sports arenas to hotel conference halls, cleaning and sanitizing a property should be the first step.

Prior to entering, guests should also be required to pass a temperature check using thermal scanning equipment. This offers an added layer of protection for both attendees and possible vendors. Installing hand sanitizer stands and other antimicrobial products will also help minimize the spread of germs and bacteria once guests arrive.

Especially for longer events that might offer guests food or coffee between sessions, it will be important to limit the potential risk of exposure. Unfortunately, this includes self-serving buffets. Pre-packaged meals or snacks are a great alternative, and disposable cups, plates, and serveware should be utilized when possible.

Get Creative with Capacity Restraints

Especially for larger events that may have previously accommodated hundreds—even thousands—of guests, significant capacity restraints should be expected. Especially as more and more events move indoors for the fall and winter months, the number of attendees will be extremely limited.

Venue layout and crowd management will be more important than ever. From social distancing floor decals to temporary structures, booths, and more, we offer a variety of solutions that help keep guests safe and add to the overall experience of the event.

In cases where guests may congregate—like at a registration desk, check in table, or even main lobby—it’s important to make the space as accommodating as possible. This includes limiting the number of individuals who enter as well as managing those who are currently in line and waiting for assistance.

Offer Complementary Virtual Experiences

Odds are, virtual events and experiences are not going anywhere. Especially since not all guests will be able (or willing) to attend in person, it’s a good idea to offer a virtual extension of the event.

In some situations, a simple livestream could be a great alternative. For conferences, speaker series, panels, and other presentation-based events, live-streaming offers a nearly identical experience for both virtual guests and those attending in person. Incorporating social media feeds and hashtags is always a way for remote viewers to engage and join the conversation.

For more interactive events like tradeshows, live-streaming is likely not the most appropriate option. Instead, consider offering vendor information online and a way to connect with guests outside of the conference hall.

Have other suggestions for how to return safely to in-person events? Tell us in the comments.

our services


Collaborating with our creative consultants with-out-of-the- box ideas, CGS will connect your brand to attendees through live and memorable experiences.


We specialize in both large format print and live media production. Integration of the two allows you to invest in brand messaging on time and on budget.


Our rental structural hardware systems is versatile for printed SEG fabrics, substrate panels, and LEDskin video wall components. With flexibility of the three, including live changing content, your brand activation comes to life seamlessly.

Event Furnishings

Our partnership with AFR's Event Furnishings provides a diverse furniture and flooring accessory rental inventory that can transform any space into a functional and inviting experience. Choose from lounge groupings, key note and breakout sessions, hang space, registration and food & beverage set-ups.

Project Management

Best practices and maximizing your ROI, while never sacrificing your marketing plan is our goal. Our seasoned professional staff help you from site surveys, customer needs analysis, budget planning, pre-production to onsite execution. We are with you at every step of the way.

Installation & Dismantle

From unique activation build-outs to complex vinyl decal applications, we recognize that the installation quality and your budget goals are equally important! We've invested in both trade skills and technology training to ensure that our installers have the expertise. Our team are certified union journeymen specializing in  decal, displays, LED video walls, lighting, rigging, swing-stage and boom lift applications. 

our Work

We have created and managed events for companies like Facebook, Slack, and AAA Flag and Banner where we designed and built stages, booths, signage, and more.

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